Fund Services:
Formation, AFSL, Trustee, Administration and Compliance

FundBase Group provides seven core services to Australian fund managers: fund formation and structuring, including the documentation required for launch; trustee services; AFSL coverage and compliance under a CAR arrangement; investor onboarding and registry with KYC and AML/CTF support; fund registry; fund administration and accounting; and coordination of tax and regulatory reporting and lodgement. Each is delivered on a proprietary technology platform and can be engaged individually or together.

Both hold fund assets and owe duties to investors, but the roles arise under different regulatory settings. A trustee typically acts for an unregistered wholesale trust. A responsible entity operates a registered managed investment scheme, which applies where a fund is offered to retail investors, and carries additional statutory duties and licensing requirements. Which applies depends on the fund's structure and investor base.

Fund administration covers the ongoing accounting and operational running of a fund: maintaining the fund's books and records, calculating NAV and unit pricing, processing applications, redemptions and distributions, preparing investor and fund reporting, and supporting and coordinating the annual audit. It removes the need for a manager to build and staff an internal back office, while keeping reporting consistent, auditable and on schedule across reporting periods.

The registry is the record of a fund's investors and their holdings. A registry provider maintains investor records and unit balances, processes applications, transfers and redemptions, handles distribution payments and statements, manages investor communications, and gives investors secure access to their holdings and documentation. Accurate registry data underpins unit pricing, distributions and regulatory reporting, so registry errors propagate into every downstream report.

An investor completes a digital application rather than a paper form. Identity verification is built into that process, with KYC and KYB checks performed on individual and entity investors and supported by AML/CTF procedures. Once checks are cleared and the application is accepted, the holding is recorded in the registry, and ongoing investor administration begins, including record-keeping and periodic review for the life of the investment.

Australian funds carry recurring obligations including annual financial statements and audit, investor tax statements, and lodgements to the ATO and ASIC depending on the structure. FundBase Group coordinates the preparation and lodgement of the required tax and regulatory reporting, working with the fund's auditors and tax advisers. The specific obligations depend on the fund's structure, registration status and investor base.

Yes. Services are available in three delivery models. End-to-end places one partner across all key fund functions. Modular lets a manager select individual services to complement existing providers or in-house capability — taking registry and administration while retaining an existing trustee, for example, or taking compliance support alone. Transition support provides structured assistance when moving from a current provider. Managers frequently start with a modular scope and expand it as the fund grows or as existing arrangements come up for renewal.

Changing provider involves migrating registry and investor records, transferring accounting data and historical balances, and running a cutover that does not disrupt investor servicing or reporting cycles. FundBase Group offers structured transition support for managers moving from an existing provider, sequenced so the fund continues to operate normally throughout and so reporting obligations are not missed during the changeover.

Yes. Where a manager retains an existing auditor, legal adviser, trustee or internal finance team, scope is divided explicitly at the outset — who maintains which records, who prepares which reports, and where handoffs sit. FundBase Group can operate as one function within a wider arrangement rather than requiring a manager to displace providers or internal capability they want to keep.

All services are delivered on FundBase Group's proprietary platform, which provides an investor portal for investors and a fund manager portal for managers, and automates onboarding, registry and reporting steps behind both.